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Notion Connector

SiftHub's Notion Connector seamlessly integrates your selected Notion pages, along with their metadata, attachments, and subpages, into the SiftHub Platform. This powerful connection allows you to search and get AI-generated answers directly from your team's collaborative knowledge base, enabling you to unlock insights and streamline your workflows. Furthermore, users will be able to effortlessly add or remove pages from the integration at any point, ensuring you always have precise control over the content powering your intelligent search and response generation.

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What Gets Connected

SiftHub lets you selectively connect:

  • Entire Workspace
  • Specific teamspaces
  • Individual pages

All child pages of connected pages, that you have full access to, get connected automatically. If you don’t have access to a child page, it will not be connected, even if you have connected its parent page.

This way, SiftHub only reads and indexes the content from pages you explicitly allow it to access. 

Learn how to connect specific Notion Pages or your workspace to SiftHub.

 

Supported Content

SiftHub indexes the following content types from your connected Notion pages:

  • Page Content: Text, rich text, headings, lists, quotes, callouts, and other block-level content.
  • Embedded Files/Attachments: Supported file formats under 1 GB in size:
    • Microsoft Word documents (.doc, .docx)
    • PowerPoint presentations (.ppt, .pptx)
    • Excel spreadsheets (.xls, .xlsx)
    • PDF files (.pdf)
    • CSV files (.csv)
    • Text files (.txt)
  •  

Note: Media content (images, videos, audio) and advanced blocks (equations, template buttons) are not indexed, though file names are captured.

 

How It Works

Once connected, SiftHub:

  • Indexes content from selected pages and their child pages
  • Syncs content updates every 30 minutes to capture any changes
  • Makes the content searchable and available for AI-generated answers

 

Access Control

Page permissions are not enforced within SiftHub - all connected pages are accessible to all account users in your SiftHub Account.

 

Using Notion Content in SiftHub

Your connected Notion content appears in:

  • Search results with relevant snippets and metadata.
  • AI-generated Answers and document Autofill as verified sources.
  • Dynamic battlecard creation and craft targeted narratives for solutions, demos, objection handling, discovery calls and more with AI Teammate.

 

Content Updates

New or modified content appears in SiftHub within 30 minutes

Updates include:

    • New pages and content
    • Page modifications
    • Content deletions
    • Child page changes

Deleted content is automatically removed from SiftHub results

 

Notion Connector Setup

To enable this Connector, you will need to create an Integration within your Notion workspace, enable specific capabilities, and then activate the connector within the SiftHub Web App. Finally, you will connect the specific Notion pages you wish to index.

Time to complete: Approximately 10 minutes.

Connection Requirements: Ensure you have the following access and permissions before you begin the setup, or contact the respective administrator for the same.

  • Notion Workspace Owner access: To access the Integrations tab in Notion and create the Integration.
  • SiftHub Admin or Account Owner role: To activate the Connector from the SiftHub Web App > Connectors > Apps page.

The process for setting up a Notion Integration includes the following main steps:

Step 1: Create Integration Token

Step 2: Enable Required Capabilities for the Integration

Step 3: Activate Notion Connector in SiftHub Platform

Step 4: Connect Specific Pages to SiftHub

 

Step 1: Create Integration Token

An Integration Token is required to set up and manage access to pages and databases in a particular Workspace/Teamspace. This token forms the basis for creating and enabling the Notion integration.

Important: Notion Workspace Owner access is required to create an Integration and its corresponding token.

Steps to create an Integration token are as follows:

  1. If the Notion Workspace Owner is not logged in, they will be required to log in using your organization’s Notion account.
  2. Open the URL for Notion Integrations.
  3. Click the + New integration button.
  4. In the Name field, enter SiftHub Connector.
  5. Use the dropdown menu to specify which Associated workspace you would like SiftHub to access.
  6. Once you have entered the details, click on Save.
  7. On clicking Save, you will see Integration successfully created.

On clicking Configure integration settings, you will be redirected to the Configuration tab. Proceed to Step 2.

 

Step 2. Enable required Capabilities for the Integration

SiftHub Platform needs API access to read pages and databases from Notion and fetch user information.

To enable Notion API access, follow the steps below:

  1. Open the URL for Notion Integrations.
  2. Click on the created SiftHub Connector integration.
  3. Under the Capabilities tab (which should be the default view after creation), select the following:
    • Content capabilities
      • Read content
    • User capabilities
      • Read user information including email addresses

  1. Once you have selected the content and user capabilities, click on Save changes.
  2. Finally, copy the Internal Integration Secret for use in the next step.

Note: To connect multiple Notion Workspaces to SiftHub, reach out to your SiftHub Customer Success Manager for custom setup instructions.

 

Step 3. Activate Notion Connector on SiftHub platform

This step involves activating the connector in SiftHub and configuring the webhook subscription in Notion to enable real-time updates.

Note: Only SiftHub Admins and Account Owners will be able to do this step.

To activate the Notion connector on the SiftHub platform, you will need to follow the steps below:

  1. Login to the SiftHub Web App.
  2. Go to the Connectors → Apps page by clicking here.
  3. Click on Connect next to Notion.
  4. Enter the Internal Integration Secret copied in the earlier step and click Continue.
  5. A modal will appear with instructions for the Notion Webhook subscription

  1. Go to the Notion platform to create the Webhook subscription:
    • Open the URL for Notion Integrations and click on the SiftHub Connector.
    • Click on Webhooks tab.
    • Click on the Create a subscription button.

  1. To create the webhook subscription:
    • Copy the Webhook URL from the SiftHub platform modal. Do not close the SiftHub modal yet.

  • Go to Notion platform, paste the webhook URL copied from SiftHub platform into the URL field.
  • Check the Page and File upload boxes under Types of changes to notify about.
  • Click Create subscription.

  1. The webhook subscription will be created but will show as Pending verification. To activate the subscription, click on the Verify button at the bottom of the webhook details.
  2. To verify the webhook subscription:
    • Copy the Verification Token from the SiftHub platform modal. Do not close the SiftHub modal yet.

  • Paste the Verification Token into the Notion verification modal.
  • Then click on the Verify Subscription button.
  • Go back to the SiftHub platform and click on Continue button in the modal.

  1. You should see the following screen once the activation is successful.

 

Step 4. Connect specific Pages to SiftHub

Once the above steps are complete, you will have to add the ‘SiftHub Connector’ app to all the Pages that you want SiftHub Platform to read, or to the Workspace / Teamspace entirely. These connections can be added, removed or modified at any time in the future using the steps below.

Note: 

  1. The integration (SiftHub Connector) has been added to the Workspace, so any member can share pages and databases with it. There’s no requirement to be an Admin for the same
  2. However, on Enterprise plans, the ability to add Connections can be restricted to Workspace Owners

 

4.1. Add Connection

  1. Navigate to a page, teamspace or workspace home and select the Kebab menu (•••) at the top right.
  2. At the bottom of the pop-out, click Connect to.
  3. In the resulting pop-out, search for and select the connection you would like to add to this page. You'll only see connections that have been created for and associated with this workspace.

  1. The connection will now appear in the Kebab menu (•••) for the page.

Note: When you connect a page, all its child pages that you have full access to, will be automatically connected to SiftHub. Pages that you have none/ view access to, will not be connected.

 

4.2. Remove Connection

  1. Navigate to a page and select the Kebab menu (•••) at the top right.
  2. At the bottom of the pop-up, If you want to remove a connection from a page, hover over its name and then press Disconnect.

 

If you are experiencing issues with the connector or its setup, contact your SiftHub Customer Success Manager or reach out to support@sifthub.io.